2024 Annual General Meeting

ESCFAN Inc. – Notice of Annual General Meeting (AGM) under rule 33(1)(b)

I am pleased to give notice that the AGM of ESCFAN Inc. for 2024 is to be held as follows:

Date: 1 October 2024

Time: 7:30 p.m. AEST (7:00 p.m. ACST) (5:00pm AWST)

Place: Online via Zoom

Agenda (items of business):
1. Acknowledgement of Country

2. Registrations by the Secretary of members in attendance entitled to vote under rule 13(2), and of proxies received by the Chairperson under rule 34(6): rule 41(3)

3. Apologies

4. Confirmation of quorum: rule 36

5. Acceptance of Minutes of previous General Meeting: rule 30(4)(a)
(Copy included with this notice; only members who attended the meeting may vote on acceptance of the minutes.)

6. Annual report of the Committee: rule 30(4)(b)(i)

7. Financial statements and Treasurer’s report: rule 30(4)(b)(ii)

8. Committee positions – Declaring vacant, calling for nominations, and the holding of elections: rules 50-54

Election of positions to occur in the following order: (i) President (two year term), (ii) Vice-President (two year term) and (iii) 3 x Ordinary Committee Members (two year terms)

9. Close of AGM

Note: New members must join ten (10) business days prior to the AGM (i.e. you are a financial member of ESCFAN Inc as of Saturday 21st September 2024, 7:30pm AEST) to be entitled to vote. All other members must be financial prior to the commencement of the AGM: rules 12 and 13.

Meeting portal: Please refer to the email sent by our voting partner Vero for your unique access to the AGM meeting portal. Within this portal, you can manage your RSVP, appoint a proxy if you cannot attend in person, and access the meeting documents. If you have any trouble, you can contact the club at info@escfan.com.au.

Intention to nominate form: A form is included for any member wishing to notify their intention to nominate (or be nominated) for a Committee position at the AGM. The completed form(s) and a headshot can be scanned and emailed to info@escfan.com.au.

I encourage all members to attend the AGM, or to provide a proxy, so they can have a say in the running of the Association. We encourage you to connect with your proxy so they are familiar with your preferences. You can look to the Facebook members-only group, the Committee or your local geographic location to connect with potential proxies. Make sure to connect with your proxy to ensure they are attending the AGM.

If you have any questions about this notice or the AGM itself, please don't hesitate to email me directly at info@escfan.com.au.

Love love peace peace,
Jordan Vouroudis
Secretary, ESCFAN Inc.